F-Q8 Equipment Maintenance Record
| File Reference : | F-Q8 Equipment Maintenance Record |
This is a simple maintenance record form for equipment, which can detail the maintenance checks required, and maintenance carried out alongside the dates it took place.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Form number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on managing and maintaining work equipment:
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Equipment Maintenance Record Template
An equipment maintenance record for a single item of equipment - its description and serial or identification number, the routine maintenance and checks it needs, and a running log of the maintenance carried out, when and by whom. One record per item keeps the maintenance history in one place.
Keeping work equipment maintained is both a safety duty and a quality requirement, and a maintenance record is how you show it is being done. This form gives you that history and supports the infrastructure and equipment requirements of ISO 9001 (clause 7.1.3).
Built for Reliable, Maintained Equipment
The record captures what a maintenance history needs:
- A clear description of the equipment and its serial or identification number
- The frequency and detail of the routine maintenance and checks required
- A dated log of the maintenance actually carried out
- Who completed each maintenance task
What's Included in this Equipment Maintenance Record
The form is set out as a single record per item of equipment:
- Equipment details - description, serial or identification number, and the routine maintenance or checks required
- Maintenance log - date, the maintenance carried out and who completed it, for each entry
Who Needs an Equipment Maintenance Record?
Any organisation that relies on equipment - machinery, tools, plant or vehicles - needs a record that it is maintained. It suits manufacturers, workshops, trades and facilities teams, and supports the equipment and infrastructure requirements of ISO 9001.
Pairs with the Equipment Visual Inspection Record
Routine maintenance works alongside the quick pre-use check on the F-Q34 Equipment Visual Inspection Record, so both scheduled maintenance and day-to-day checks are covered.